| The Ambala Distt. Coop. Milk Producers Union Ltd. Ambala. | |||||
| Right to Information Act, 2005 | |||||
| Statement showing the documents and its control (Sectionwise) | |||||
| S. No. | Name of Section | Name of officer / official with Designation working in Section | Name of documents | Maintained / dealt by | Custodian of the said document |
| 1 | Admn | A K Bhasin, Incharge (Admn) | Registration Record, General correspondence with HDDCF & other related offices, Management & supervision of Time Office, Supervision of all establishment work including Annual Confidential Records of all categories of Employees of Milk Union including Service Books of Class C. Information pertaining to Inventory of Staff. | Mrs.Rita Gandhi, EA (Admn) | Mrs.Rita Gandhi, EA (Admn) |
| 2 | Estt. Record of Class A, B & D employees | Paramjit Singh, EA | Paramjit Singh, EA | ||
| 3 | Dairy Despatch record of all incoming & outgoing official correspondence | Mrs.Ravinder Kaur, Clerk | Mrs.Ravinder Kaur, Clerk | ||
| 4 | Maintenance of record relating to communication systems ie.telephone & Intercoms. | Mrs.Ravinder Kaur, Clerk | Mrs.Ravinder Kaur, Clerk | ||
| 5 | Record of all legal cases pending in various Courts in respect of HDDCF & Milk Unions, correspondence reg. Labour Laws, Registration of Factory & correspondence with authorities under Labour Laws and Factory Act, designated officer under scheme of Ex-gratia employment to the dependents of deceased employees. BOD & Personnel Committee meetings & related records, constitution of Board of Directors, Annual General Body Meeting & related record, Information pertaining to RTI. | Pawan Kumar, EA (Mktg) | Pawan Kumar, EA (Mktg) | ||
| Steno / typing work of all Sections of Milk Union, Ambala through Computer | Mrs.Suman, Steno | Mrs.Suman, Steno | |||
| 1 | Quality Control | Raj Kumar, Manager (QC) | Agmark record & Overall Incharge | Raj Kumar | Raj Kumar |
| 2 | Manohar Lal, EA (QC) | Assisting Manager (QC) | Testing of milk | 0 | |
| 3 | Rakesh Aggarwal, EA(QC) | Assisting Manager (QC) | Testing of milk | 0 | |
| 4 | Arjun Singh, EA (QC) | Drawing of Milk Samples | Drawing of Milk Samples | 0 | |
| 5 | Phool Chand, Helper | Drawing of Milk Samples | Drawing of Milk Samples | 0 | |
| 6 | Prem Chand, Helper | Drawing of Milk Samples & cleaning of Lab. | Cleaning of Lab. | 0 | |
| 7 | Mrs.Kamlesh Kaushik | Drawing of Milk Samples | Drawing of Milk Samples | ||
| 8 | Nathi Ram, Lab. Asstt. | Drawing of Milk Samples & smelling of milk | Drawing of Milk Samples & smelling of milk | 0 | |
| 1 | Main Store | Ram Swroop Sharma | Overall Incharge | ||
| 2 | Suresh Kumar, AM (Proc) | Receipt Record | Suresh Kumar, AM (Proc) | Suresh Kumar, AM (Proc) | |
| 3 | Mrs.Madhu Mehra, EA (Store) | Material Issue Record. Preparation of Bin Card & counting all material record. | Mrs.Madhu Mehra, EA (Store) | Mrs.Madhu Mehra, EA (Store) | |
| 4 | Rajesh Kumar, Plant Operator | Store Stock Register and Inward & Outward Gate Pass. | Rajesh Kumar, Plant Operator | Rajesh Kumar, Plant Operator | |
| 5 | Ashok Kumar, PO | Issuing material and maintained the store cleaning etc. and retiring the documents from Transport Company | Ashok Kumar | Ashok Kumar | |
| Pala Singh, Helper | Issuing material and maintained the store cleaning etc. and retiring the documents from Transport Company | Pala Singh, Helper | Pala Singh, Helper | ||
| 6 | Sale Store | Som Nath, JSK | Receipt & Despatch material record | Som Nath, JSK | Som Nath, JSK |
| 7 | Mrs.Sharda Sharma, EA | Society Record, Gate Pass, Invoice Book | Mrs.Sharda Sharma, EA | Suresh Kumar | |
| 8 | Angrej Singh, Asstt Manager (Elect) | AI supervision & maintenance of records, deduction, Semen & Equipment distribution, maintenance of record of WDP & Feed & Fodder Record | Angrej Singh, Asstt Manager (Elect) | Angrej Singh, Asstt Manager (Elect) | |
| 1 | Civil | H K Sharma, JE (Civil) | 1. Measurement Books of work | H K Sharma, JE (Civil) | H K Sharma, JE (Civil) |
| 2. Cement Log Books | |||||
| 3. Correspondence files with contractors | |||||
| 4. Tender documents | |||||
| 1 | Procurement | I K Taneja, Manager (Proc) (Re-employed) | Society Registration File & Register, Route vehicle hiring file, Society complaint register, vehicles Time schedule file, field staff target & achievement | Person on contract | Jai Pal Singh, EA (Pur) |
| 2 | Balbir Singh, Manager (Proc) (Re-employed) | Record pertaining to all Milk Producers Coop. Societies and route vehicles and weighment and Fat testing record | |||
| 3 | Jai Pal Singh, EA (Pur) | Milk Proc. Register | Jai Pal Singh, EA (Pur) | Jai Pal Singh, EA (Pur) | |
| 1 | Production | A K Malik, Manager (Prod) | Production Planning, Scheduling, Monitoring & Management of Production, Process, management of man packing mateial, supervision and monitoring performance of concerned Sectional Incharges & achieving the Dairy Objectives, meeting the production targets. Ensure proper hygiene & cleaning of premises & equipments coming into contact with production | A K Malik, Manager (Prod) | A K Malik, Manager (Prod) |
| 2 | A K Malik, Manager (Prod) | 1. To fillup the milk fluids & product proforma | A K Malik, Manager (Prod) | A K Malik, Manager (Prod) | |
| 2. To fill up the product issue register | |||||
| 3. To fill up the Tank Position Register | |||||
| 4. Overall supervision in three shifts | |||||
| 5. To maintain the record of ISO as per procedure & other activity time to time which is assigned by the management | |||||
| 5 | P K Tyagi, AM (Prod) | do | P K Tyagi, AM (Prod) | P K Tyagi, AM (Prod) | |
| 6 | Jai Parkash, EA (Prod) | Operation of Milk & Cream Pateurisation, standardisation of milk & preparation of Log Book | Jai Parkash, EA (Prod) | Jai Parkash, EA (Prod) | |
| 7 | Surjit Singh, EA (Prod) | do | Surjit Singh, EA (Prod) | Surjit Singh, EA (Prod) | |
| 8 | Nand Lal, EA (Prod) | do | Nand Lal, EA (Prod) | Nand Lal, EA (Prod) | |
| 9 | Jagir Singh, EA (Prod) | Packing of Ghee & Lassi & preparation of Log Book | Jagir Singh, EA (Prod) | Jagir Singh, EA (Prod) | |
| 10 | Harbans Singh, Plant Operator | Receipt of all kind of Empty and issue of finished products I.e. SFM, Dahi, Lassi, Paneer, Milk etc. & maintain the Empty A/c Register & Cans A/c Register | |||
| 11 | Pawan Kumar, PO | do | do | ||
| 12 | A K Gupta, AM (Acctts) | 1. Checking of Milk Fluids & Product Proforma, Tank Position Register & Product Issue Register | A K Gupta, AM (Acctts) | A K Gupta, AM (Acctts) | |
| 2. To reconcile the milk & milk product to Mktg Section | |||||
| 3. To maintain the main a/c register and preparation of Balance Sheet of Fat & SNF and monthly performance report, prepare the monthly quantitative statement, packing material statement, stock statement for MIS Section, preparation of stock register of packing material & other related files of production section | |||||
| 1 | Accounts | B S Saini, AGM (Acctts) | Overall Incharge | ||
| 1 | Accounts | V K Khanna, EA | Preparation of Balance Sheet, Audit Compliance, Vat, CST, LADT returns, Store Reconciliation, Ambala, Bilaspur, Naraingarh & Kiratpur, Transport Bills, Checking of parties bills and adjustment bills, issue of ST-38 Form and CST forms and other sales tax work, Reconciling of Fat / SNF of Chilling Centres | V K Khanna, EA | V K Khanna, EA |
| 2 | Mrs.Veena Bhatla, EA | Bill passing of parties | Mrs.Veena Bhatla, EA | Mrs.Veena Bhatla, EA | |
| 3 | P K Aggarwal, AM (Acctts) | Bills adjustment of staff, checkingof cash book, Bank Reconciliation and store reconciliation, TA bill checking | P K Aggarwal, AM (Acctts) | P K Aggarwal, AM (Acctts) | |
| 4 | Baljit Singh, AM (Acctts) | Operating of computer, tally work, posting of all adjustment bills, parties bills and cash vouchers, billing work at AMC production. | Baljit Singh, AM (Acctts) | Baljit Singh, AM (Acctts) | |
| 5 | B B Mehta, EA (Acctts) | Preparation of salary of staff, deposit of EPF, ESI | B B Mehta, EA (Acctts) | B B Mehta, EA (Acctts) | |
| 6 | Inder Raj, PO | Cash Receipt and payment work | Inder Raj, PO | Inder Raj, PO | |
| 7 | Manmohan Sharma, EA (Mktg) | Cash receipt and payment work, issue of share to societies | Manmohan Sharma, EA (Mktg) | Manmohan Sharma, EA (Mktg) | |
| 8 | Gurmeet Singh, EA (Mktg) | Data for Milk Bills Ambala, preparation of Bank Advises and all work relating to Milk Bills, Share Register of Ambala area | Gurmeet Singh, EA (Mktg) | Gurmeet Singh, EA (Mktg) | |
| 9 | Satnam Kaur, EA | Data for Milk Bills of BLS, NGH, Kiratpur, Share Register of these areas and cash payment work for proposed societies | Satnam Kaur, EA | Satnam Kaur, EA | |
| 10 | Jasjeet Kaur, EA (Acctts) | Preparation of operational report, Budget, Interunit reconciliation, sending annual TDS return | Jasjeet Kaur, EA (Acctts) | Jasjeet Kaur, EA (Acctts) | |
| 11 | Anjana Devi, EA | Preparation of salary of staff, deposit of EPF, ESI | Anjana Devi, EA | Anjana Devi, EA | |
| 12 | Yash Pal Sharma, Clerk | Preparation of register of societies of NGH, Bilaspur, Kiratpur, Ambala area | Yash Pal Sharma, Clerk | Yash Pal Sharma, Clerk | |
| 14 | Rubal Bali, Helper | Looking after daily office work | Rubal Bali, Helper | Rubal Bali, Helper | |
| 1 | Engineering | K S Rana, Manager (Engg) | Overall Incharge | K S Rana, Manager (Engg) | K S Rana, Manager (Engg) |
| 2 | Boiler Log Book | Boiler Attendant on duty | Shri Ranjit Singh | ||
| 3 | General Maintenance | Mechanic on duty | Shri Jagjit Singh | ||
| 4 | Electrical Section, LT, DG set record Log Book | Electrician on duty | Shri Sunil Kumar | ||
| 5 | Technical Purchase | Comparative statements of all technial purchases | Shri S K Aggarwal | Shri S K Aggarwal | |
| 6 | General repair items comparative statement | Shri Vikas Rajput | Shri Vikas Rajput | ||
| 7 | General record | All Files | Shri Vikas Rajput | ||
| 1 | Marketing | A K Gupta, Manager (Mktg) | Overall Incharge | ||
| 2 | Mrs.Sudesh Kapoor, EA | Customer a/c | Mrs.Sudesh Kapoor | Mrs.Sudesh Kapoor | |
| 3 | Sale Depots a/cs | Shri Shashi Mohan Sharma | Shri Shashi Mohan Sharma | ||
| 4 | Retailer a/c & Inventory Record | Mrs.Sudesh Kapoor | Mrs.Sudesh Kapoor | ||
| 6 | Production Stock | Shri R S Sharma | Shri R S Sharma | ||
| 1 | MIS | V Bhatnagar, AGM (MIS) | MIS Reports | V Bhatnagar, AGM (MIS) | V Bhatnagar, AGM (MIS) |